Updated April 21, 2017
Looking to capitalize on the successes last year, Campus Shared Services (CSS) is again partnering with several central campus units for many activities and programs that support the Berkeley campus. As we begin to approach late spring and summer, we understand that the campus will need to know more information about them. Here is a snapshot of this work. Check back for any updated news on the CSS website and/or news directly from your colleagues in CSS Human Resources/Academic Personnel Support (HR/APS) or your CSS Service Director. Please note: Some activities may not apply to your unit — if you have questions, contact your CSS HR Partner accordingly.
Over the course of April and May, you’ll be hearing about:
Summer Session Hiring
Partnering with Summer Sessions and Study Abroad (SS)
This year’s processes will closely mirror what was in place last year. Campus units received an email from Summer Sessions on 4/3/2017, outlining what’s staying the same and what’s changing for 2017. CSS HR/APS Managers/Partners are also following up with the applicable campus units they support for any additional questions.
Partnering with the Academic Personnel Office (APO)
SmartSheets will again be the mechanism used to process Summer Salary for 2017. CSS HR/APS and Research Administration (RA) teams are partnering with APO to make processes and communications even more succinct and will work closely with departments to ensure they have the support they need. CSS RAs are currently communicating with their Principal Investigators (PIs) who have Summer Salary funds with the details they need for 2017 and CSS HR Managers are working with non-CSS RA-supported departments.
Partnering with the Graduate Division and the Student Information System (SIS) team
Work is already underway for the 2017-2018 academic year. Many roles and processes may stay the same. For now, departments should continue to use existing SmartSheets for their new appointment requests until more details are available.
Partnering with the Controller’s Office
We had great success last year with making the Fiscal Close information more succinct and streamlined with campus-wide communication outlining the due dates for various actions for May-August 2017. The Controller’s Office website will house all these details and CSS will again be incorporating CSS deadlines directly in the campus checklist; that is to say campus will not need to receive a separate set of CSS dates. This will help to alleviate any confusion. Submitting requests to CSS by the deadlines will ensure that they are processed in accordance with campus year-end timelines and guidelines. Once we learn the Office of the President dates, most likely in late-April, UC Berkeley can finalize ours.
STAR Awards Processing
CSS continues to routinely process awards for campus units based on the deadlines featured on the CSS Calendar-Timesheet Deadlines which can be found on the HR/APS section of the CSS website. (Please note, we will be updating June deadline dates once we learn final Fiscal Close deadlines from the Office of the President.) Processes will remain the same; just submit a “Compensation” ServiceNow ticket and if you’re submitting a group of more than 6 awards, you can use this STAR Award Batch Request spreadsheet. CSS can also assist with award letters/certificates as well as eligibility reviews; contact your respective HR Partner for questions.