Academic Student Employee (ASE) / Graduate Student Researcher (GSR) Hiring
Here is the information you need to know to initiate the appointment request process for Academic Student Employees (ASEs) and Graduate Student Researchers (GSRs) for the Summer and Fall 2018 ASE/GSR Hiring. (The ASE category includes titles such as Graduate Student Instructors (GSIs), Acting Instructor-Graduate Students (AI-GS), Graduate Student Readers, and Student Tutors.)
The overall process remains the same: Graduate Student Affairs Officers (GSAOs), or any other department personnel authorized to coordinate graduate student hiring, are responsible for initiating the request via the online Smartsheet tool for their department. You can also use the Smartsheet to track the progress of your appointment requests.
What’s Changing for 2018 Summer and Fall ASE/GSR Hiring Smartsheets?
The ASE/GSR Smartsheets have had some updates, including the addition of a new (optional) Intake Form, new columns, and a new filter. For instructions on the new Intake Form and filter, check out the Smartsheet Information and Training Resources section below or use this link. Plus, there is also a new Data Dictionary for your convenience and support.
To initiate appointments for ASEs/GSRs that start on May 1, 2018 or beyond, use your department’s new Grad Hiring Smartsheet for 2018 Summer and Fall. (GSAOs/initiators will be provided access to this Smartsheet on May 7, 2018 at 1:00 PM. After logging in with your CalNet ID, navigate to your specific department Smartsheet from the “Home” tab).
If you need assistance:
For questions or to request access to your departmentmental Smartsheet, please contact your department’s CSS HR/APS Service Delivery contact via the HR team contact information listed on your unit profile page on the CSS website.
Sections with additional information including (new!) bridging guidelines, FAQs; a process map; roles & responsibilities; and Smartsheet training resources/videos are below: