Updated – March 16, 2018
Continuing to capitalize on the successes in previous years, Campus Shared Services (CSS) is again partnering with several central campus units for many activities and programs that support the Berkeley campus. As we begin to approach late spring and summer, we understand that the campus will need to know more information about them. Here is a snapshot of this work. Check back for any updated news on the CSS website and/or news directly from your colleagues in CSS Human Resources/Academic Personnel Support (HR/APS) or your CSS Service Director. Please note: Some activities may not apply to your unit — if you have questions, contact your CSS HR Partner accordingly.
Over the course of March, April and May, you’ll hear about:
Summer Session Hiring
Partnering with Summer Sessions and Study Abroad (SS)
Not much changed for this year’s processes. On March 6, 2018, campus units/department managers received an initial email directly from Summer Sessions outlining what they need to know for 2018. CSS HR/APS Managers/Partners will also be following up with the applicable campus units they support for any additional questions. On March 15th, in order for teaching positions to have access to bCourses sooner, a follow-up email from Summer Sessions was sent with revised onboarding deadlines for Sessions A and B.
Partnering with the Academic Personnel Office (APO)
SmartSheets will again be the mechanism used to process Summer Salary for 2018. CSS HR/APS and Research Administration (RA) teams will be partnering with APO to make processes and communications even more succinct and will work closely with departments to ensure they have the support they need with more information likely available in late March/early April.
Partnering with the Graduate Division and the Academic Personnel Office (APO)
Work is already underway for the 2018-2019 academic year. Many roles may stay the same, though we expect some processes and policies to change based on guidance from APO, Labor Relations, and the Graduate Division. For now, departments should continue to use SmartSheets for their new appointment requests until more details are available.
CSS and the Academic Personnel Office (APO) recently partnered to update the Bridging Guidelines and that information is now available on the GSR/ASE page of the CSS (HR) website.
Partnering with the VC for Administration units and the Controller’s Office
This year’s strategy will differ slightly from previous years. While still capitalizing on successes by making the Fiscal Close information more succinct, The Vice Chancellor for Administration (VCA) website will house the applicable deadlines related to VCA departments; CSS included. Submitting requests to CSS by the deadlines will ensure that they are processed in accordance with campus year-end timelines and guidelines. The Controller’s Office website will continue to feature the usual BFS General Ledger Monthly Close Schedule(s).
STAR Awards Processing
CSS continues to routinely process awards for campus units based on the deadlines featured on the CSS Calendar-Timesheet Deadlines which can be found on the HR/APS section of the CSS website. Processes will remain the same; just submit a “Compensation” ServiceNow ticket and if you’re submitting a group of more than 6 awards, you can use this STAR Award Batch Request spreadsheet. CSS can also assist with award letters/certificates as well as eligibility reviews; contact your respective HR Partner for questions.