To better align with the support they provide to the Berkeley campus, CSS Business and Financial Services (B&FS) has been re-branded and now known as Berkeley Regional Services (BRS) Purchasing and Reimbursements.
The Direct Enter process introduced by the Controller’s Office in 2018 must be used by staff, student employees, and faculty to directly enter all non-complex travel reimbursement requests (at: https://reimburse.berkeley.edu) versus filling out T&E forms and submitting in BearBuy. Using Direct Enter shortens processing time to payment from weeks to days and puts more control of the process in the hands of employees requesting reimbursement.
In an email to campus on 4/17/19, it was announced that the T&E Reimbursement System has now been updated to allow direct entry for entertainment expense reimbursements. Please note that the Office of the Vice Chancellor for Research will go-live with Direct Enter for entertainment expenses on May 15, 2019.
Divisional Finance Leaders (DFLs) can offer additional support and guidance regarding Direct Enter for T&E reimbursements. Note: Existing processes should be followed for any exceptional reimbursement approvals. Unsure of those processes? Check with your department/unit’s DFL.
BRS will be available to assist with processing more complex reimbursements, if necessary that involve extensive foreign currency transactions and multiple destinations as well as those for visitors and students that are note employees. Look on the Reimbursements page for those details.
Just need some quick links? Some common options are referenced below:
- I need my domestic or international travel reimbursed: Use Direct Enter.
- I need my entertainment expense reimbursed: Use this Entertainment Form.
- I need more help with a Purchasing (Procurement) transaction: Go to the Purchasing page.
- I need more help with a complex Travel & Entertainment transaction and for non-employee students and/or visitor reimbursements: Go to the Reimbursements page.
And, you can still find travel and entertainment reimbursement form(s) on the FORMS page-just click on the icon.