Travel & Entertainment (T&E) Reimbursements
Effective July 2, 2018, the Direct Enter process introduced by the Controller’s Office, must be used to directly enter all non-complex travel reimbursement requests (at: https://reimburse.berkeley.edu) versus filling out CSS travel forms. Campus Shared Services (CSS) have begun returning travel reimbursement requests and ask travelers to self process via Direct Enter as CSS no longer processes these types of requests.
They will however, be available to assist with processing more complex reimbursements, if necessary, that involve travel reimbursements for students and visitors, as well as extensive foreign currency transactions and multiple destinations. Those requests should continue to be requested on the CSS Travel & Entertainment Reimbursement form in BearBuy and attaching the appropriate form.
If your department would like to discuss using the new process, Divisional Finance Leaders (DFLs) can offer additional support and guidance regarding Direct Enter for campus departments. The list of DFLs are listed here: https://cfo.berkeley.edu/divisional-finance-leaders#dfl. The improved process provides a much faster turnaround time and offers online visibility into the status of your reimbursement.
CSS Purchasing and Reimbursements will continue to process non-travel related expense reimbursements and they will:
- Process in T&E system
- Review for campus policy and compliance, and approve
- Submit to Disbursements for payment
- As needed, follow up with customers
Need to know more general travel information?
Check out the Berkeley Travel website for various travel-related tools and information as well as the campus’ Travel & Entertainment (T&E) reimbursement policies.
Just looking for some basics? Check out the Travel Policy in a Nutshell.
Help with submitting travel & entertainment expenses are shown below.
For travel-related expenses, use the Direct Enter – Reimbursement website (https://reimburse.berkeley.edu). For complex travel reimbursement or non-travel related Entertainment expenses, download the applicable form: Then, in BearBuy, go to: Additional References:
For travel-related expenses, use the Direct Enter – Reimbursement website (https://reimburse.berkeley.edu).
For complex travel reimbursement or non-travel related Entertainment expenses, download the applicable form:
Then, in BearBuy, go to: