October 15, 2018
— CLOSURES —
The annual closure of the campus to conserve energy will occur this year between Monday, December 24, 2018 and Tuesday, January 1, 2019. CSS is observing the campus closure dates except as follows:
Human Resources/Academic Personnel Support (HR/APS)
Evans Hall – CSS’ campus location for New Employee Onboarding will be closed for the holidays beginning Monday, December 24, 2018 through Monday, January 1, 2019. The next regularly scheduled Onboarding Session will be offered on Tuesday, January 2, 2019.
Information Technology (IT)
CSS IT will be closed on the campus holidays. On non-holiday dates, the CSS IT Service Desk will operate with reduced staff between 9AM to 4PM to assist campus units via phone, email or online. For holiday or after hours support, please call 510-664-9000, option 1 (for IT), then press 7 to leave a voicemail, or send an email to: firstname.lastname@example.org. Those issues will be addressed on the next business day.
Research Administration (RA)
As a courtesy, we are letting campus know that SPO will also be observing these Annual Campus Winter Break dates.
— SPECIAL DEADLINES —
Human Resources/ Academic Personnel Support (HR/APS)
Here are specific deadline dates for various HR-themed transactions:
|CSS deadline dates:||Transactions:|
|12/3/18||1st BW Caltime out of scope timesheets due (for a 12/12/2018 payday). **|
|12/12/18||120 day PET deadline for (August 2018) to appear on December payroll ledger for 1/2019.|
|12/10/18||All SPOT Awards due for a 12/26/2018 payday.|
|12/12/18||November PET deadline to appear on December payroll ledger for 1/2019.|
|12/14/18||Suspense PET deadline to appear on December payroll ledger for 1/2019.|
|By NOON-12/14/17||2nd BW CalTime out of scope timesheets due (for a 12/26/2018 payday). **|
|12/18/17||Monthly Caltime out of scope timesheets due (for a 1/2/2019 payday). **|
|** Submit timesheets to: email@example.com|
Payroll and CalTime time reporting processing deadlines are earlier than usual to ensure employees are paid by their primary pay date. In early December, Central Payroll will send an email with special instructions to campus partners, supervisors, and employees informing them of the early December CalTime approval deadlines. Other helpful details should be available on the CalTime website.
Research Administration (RA)
SPO will process proposals due in December 2017 and January 2018 according to the VCR’s five-day proposal submission policy with the following exceptions:
|Deadlines||Draft Due to CSS RA||Due to SPO (5-day Deadline)**|
|Fri., 12/21/18 – Tues., 1/1/19||8:00AM – Mon., 12/10/18||8:00AM – Mon., 12/17/18|
|Wed., 1/2/19||8:00AM – Tues., 12/11/18||8:00AM – Tues., 12/18/18|
|Thurs., 1/3/19||8:00AM – Wed., 12/12/18||8:00AM – Wed., 12/19/18|
|Fri., 1/4/19||8:00AM – Thurs., 12/13/18||8:00AM – Thurs., 12/20/18|
**Applies to proposals due at 5 pm PST on the proposal deadline day.
Note: Please inform your CSS RA if you will be submitting a proposal with a due date just prior to, or during, or just after the curtailment period.
Don’t know who your key CSS contacts are? Find your department name in the FIND YOUR UNIT PROFILE PAGE in the far-left panel on the homepage of the CSS website.
Business & Financial Services (B&FS)
We are currently working with the the Controller’s Office/Accounts Receivable team to determine the applicable CSS deadline dates for 2018. Stay tuned for more details soon!