April 30, 2018
CSS Human Resources/Academic Personnel Support (HR/APS) and Research Administration (RA) teams are currently working with campus departments for their Summer & Fall 2018 Academic Student Employees (ASEs) and Graduate Student Researchers (GSRs) Hiring requests. (The ASE category includes titles such as Graduate Student Instructors (GSIs), Acting Instructor-Graduate Students (AI-GS), Graduate Student Readers, and Student Tutors.)
The overall process remains the same: Graduate Student Affairs Officers (GSAOs), or any other department personnel authorized to coordinate graduate student hiring, are responsible for initiating the request (and track the progress) via the online Smartsheet tool for their department.
What’s Changing for 2018 Summer and Fall ASE/GSR Hiring Smartsheets?
The ASE/GSR Smartsheets have had some updates, including the addition of a new (optional) Intake Form, new columns, and a new filter. For instructions on the new Intake Form and filter, check out the Smartsheet Information and Training Resources section of the CSS ASE/GSR Hiring page on the CSS website using this link. Plus, there is also a new Data Dictionary for additional support.
To initiate appointments for ASEs/GSRs that start on May 1, 2018 or beyond, use your department’s new Grad Hiring Smartsheet for 2018 Summer and Fall. (GSAOs/initiators were provided access to this Smartsheet beginning on May 7, 2018 at 1:00 PM. After logging in with your CalNet ID, navigate to your specific department Smartsheet from the “Home” tab).
For questions or to request access to departmentmental Smartsheets, please contact your department’s CSS HR/APS Service Delivery contact via the HR team contact information listed on your unit profile page on the CSS website.